Although some information does not require a special storage and sharing technique than email, Google Drive, or Dropbox sensitive documents belonging to your company must be secured by a software solution that is able to match the risk of a leak. Data room software gives you the security and control needed to ensure your files are secure while allowing you work on them from any device.
To protect your documents, you should seek out a virtual room with audit logs. They let you track all document activity. This will give you the ability to view who has viewed your documents and for how long. It will also tell you whether or if those views were deliberate. In addition, some VDRs offer features like dynamic watermarks which can block unauthorised downloads and print jobs.
Think about how your team will utilize the files within your virtual room. You should make sure the data room is accessible from any device with an internet connection and is compatible with the formats that your team is using. Look for a data room that is able to index files, making it easier to locate specific documents in your data room.
SecureDocs is a trusted virtual data room which provides an intuitive interface that includes dashboard reports, instant activity alerts, and a simple Q&A feature. The platform comes with a range of industry-standard measures, such as SOC 2 Type 2 and FedRAMP. It also includes the ability to create a permission-based user role, two-factor authentication and customized NDAs.