A virtual boardroom is an online software that enables committee members and board members to collaborate, manage documents, and schedule meetings. Before deciding on a board management software, it is important to consider your team’s user experience. If your employees are not used to using digital tools, then the transition might cause friction. It’s an excellent idea to ask for trial periods of different board portals to ensure that they’re a good fit for your company’s requirements.
The ideal solution is simple and straightforward and has a clear dashboard that displays important updates and notifications in one location. Additionally, it will have the option of searching that allows you to locate files and documents by entering keywords or phrases, file names, or data ranges. Additionally, it should support several types of meeting formats, such as web-based conference, audio and video teleconferences, and digital signature.
It is important to choose a solution which can be easily implemented across different devices. It should also offer secure, paper-free storage for all documents pertaining to meetings. A top board management platform can provide advanced board room provider security protocols, including two-step authentication, remote device erase and secure document control.
A board portal makes it easy to schedule meetings, upload all required items, and even the agenda. It is also easy to convert agenda items into meeting minutes and then distribute the minutes for approval. You can also use the board management tool to make sure that all attendees are informed about upcoming meetings, voting and surveys, along with other deadlines.