Board member remote voting is an excellent method to allow directors to vote on matters during meetings without having to travel or disrupt business operations. It saves both time and money, since it eliminates the necessity for board members to travel and pay for flights trains buses, hotels or business meals. Additionally, it helps reduce the cost of printing and keeping paper documents.
If you decide to permit board members to vote by email during boardmanagementsolution.info/what-is-corporate-information-technology/ a virtual meeting you must create a clear procedure for voting. You also need to ensure that all requirements are satisfied to make a vote valid. The voting procedure (including the definitions of “yes” as well as the definitions of “no,” “yes” and “abstention”) must be clearly stated in the agenda. All board members must then respond to the call for votes within a reasonable period of time. Finally, the presiding official should confirm that the voting process is complete and the results are recorded in the meeting’s minutes.
If you want to ensure that your board members vote in a reliable and secure way, it’s recommended that you change from email to a more efficient tool like a board portal. These platforms provide the highest level of security to ensure that all information is kept confidential and that no one can manipulate the results. These tools will also increase board participation since directors are encouraged to voice their opinions and take part in discussions before voting on issues.